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Coming Soon!

We are currently working on a project, which will allow purchase invoices to automatically entered on to your system by a scanner, direct copy or even from emails.

No direct entry will be required, a user will just need to confirm and set a download inorder for the invoices to be automatically created. Vastly reducing the time and skill involved in inputing purchase invoices. Final authorisation can be completed on the system or online.

It looks like it will involve a subscription to a 3rd app and an additional module to your system.

Auto Invoice scanning
Example

If you are interested in a demonstration and an early take-up discount, please register your interest.

    COVID-19 Updated 02/11/20

    As far as our support goes in these exceptional circumstances I am pleased to confirm that we continue to operate from our office normally. 

    We like many others have come under some staffing pressures, so I ask in the event of the phone going unanswered please leave a message and one of us will get back to you asap. Alternatively drop an email to support our shared mailbox and again one of us will reply or call you back as soon as possible.

    As previously communicated, please rest assured should we be forced to self-isolate we have systems in place to continue to offer uninterrupted support from our usual phone 01275 840620 and email addresses.

    Keep Safe and please don’t hesitate to contact us if you have any questions.

    Are you or your staff spending hours inputting web generated orders?

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    Recently the biggest questions we are being asked are to do with external integration of web-shops and auto-order creation. So, I thought we would list some of the time saving integrations available.

    Sales and Purchase Order Processing

    This provides a framework for automatically importing and exporting Sales and Purchase Orders from a Third-Party system. A full data mapping and validation tool ensures system integrity.

    Most common use of this is to Import Sales Orders taken on a Website and export Purchase Orders.

    If you’re spending lots of time creating orders that have been generated in volume you could be importing them from a file and creating hundreds of orders in a matter of seconds. The system can then auto-acknowledge, auto-deliver, auto-invoice and auto-pay with allocation, all as required.

    SQL

    Integration with MSSQL and or MYSQL databases with 2 options SQL Out & SQL In

    Extremely useful in website integration and report writing. SQL-Out would allow an excel report to be saved and the data updated with the latest information on opening or at the press of a button.

    Stock Control

    Where Stock Transactions are generated in a Third-Party system and Stock also needs to be managed in the Datafile Stock Control module then this provides data mapping and validation.

    An example may be where a specialist Retail system is in place and needs to update Stock levels.

    Contract and Job Costing

    Where Job Costing Transactions are generated in a Third-Party system and need to be applied in the Datafile module then then this provides data mapping and a data validation process.

    An example may be where Timesheets may need to be imported from a Clock Card system.

    Sales and Purchase Ledgers

    Where Ledger transactions are generated in a Third-Party system, they can be imported into the Datafile Sales and Purchase Ledgers via field mapping and a data validation process.

    XML

    XML files can be generated for Output from any Datafile table. If Import of XML files are required into the Datafile system, then a field mapping and data validation tool is available.

    Please don’t hesitate to contact us if you require any further information.

    What Shortages!

    Please rest assured there is no shortage of support, modules or software upgrades during the current crisis. Albeit they may have to be done remotely.

    Keep Safe from all at BL Computer Services Ltd.

    Software Update Preview

    Update – December 2018

    The latest update will be available shortly and contains new features suggested by Clients and Partners as well as statutory compliance in respect of Making Tax Digital.

    For a full list of features then please see the documentation supplied but some key features include:

    1. Increased Screen Sizes for Maintenance and Ledger Enquiry Forms

    A new option is available to configure number of columns and rows for forms. The Ledger Enquiry example above also shows the increased space available now to display details in the bottom panels.

    These settings are available within the Ledger Enquiry Manager

    Latest

    We have more  interesting developments planned for 2019 so just a line to give you a heads up on some of the (in no particular order) bigger projects we’re  working on.

    1. Material Requirements Planning Module.
    1. Advanced Warehouse Management Module.
    1. TCP/IP Client Connector / Windows Transaction Service.
    1. Additional Datafile Visualisations to allow Master/Detail and Pivot Style Views.

    If you need more information on any of the above projects or have suggestions for features,  functions or modules then please get in touch.

    MTD Myths

    TOP 5 MTD Myths

    1. You must use cloud software … false

    You can use a many different type of software to store your transactions including Excel and older versions of accounting software. It does not have to be a cloud solution

    1. The current HMRC portal is closing … false

    The current portal is not closing in April 2019. Only companies above the VAT Threshold of £85,000 need to use MTDsolutions. 

    1. All 2 million companies need to use MTD … false

    Only 1.1 million companies turnover is over the VAT Threshold of £85,000. All other companies who have voluntary signed up can use the existing portal.

    1.  MTD is being postponed … false 

    3.5% of organisation who have a turnover of over £85,000 will be delayed until October 2019

    1. HMRC require all your digital records … false

    At the moment HMRC are requiring the same 9 boxes as before and at this moment in time do not require the transactions.